When is the event?
Feb. 8, 2019

Where is the event?
Kitsap Sun Pavilion
1195 NW Fairgrounds Rd.
Bremerton, WA 98311
 
What are the hours of the prom?
5-9 p.m., with the first hour being the Royal Treatment

Who can volunteer?
Those who are older than 16 who can pass a background check

What volunteer options are there?
Buddy
Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. A training will be provided to ensure you feel comfortable with your role and understand how to best communicate with your guest throughout the night.

Look and Feel
The Look and Feel Team gets the privilege of decorating the prom and creating the ambiance for the event. This team will meet a couple times prior to the event for workshops to make pieces for the decor. They will also work closely with the facilities team to get the event set up and ready by the time doors open for volunteers at 3pm.  Look and Feel Team starts decorating at 10am on the day of the prom.

Facilities
The Facilities Team helps setup and tear down the event. There will most likely be two shifts (the setup shift is from 7am until 12pm and then the teardown shift from 8pm until everything is done).

Hair and Makeup
Welcome each guest to a salon station and provide simple styling and pampering to make them feel special.

Shoe Shine
Welcome each guest to a shoe shine seat and provide simple sprucing to make them feel special.

Flowers
This team will gather in the evening on Wednesday, Feb. 6 to assemble all the boutonnieres and corsages for the guests. Some volunteers are needed the night of the prom to present the flowers to the guests.

Hospitality
Coat check volunteers will receive, hang and retrieve coats as needed by guests. Goody bag volunteers will assemble guest gifts and ensure each guest collects their gift to take home.

Catering
This team will make sure the food is prepared and set out for the event, refilling over the course of the night and clearing tables as necessary.

Dress/Suit Shopping
Night to Shine Kitsap hosts three dress and suit shopping events prior to the prom. This team helps collect and display the formal wear for the shopping days. As a volunteer for this area, you get the opportunity to help guests pick out their dress or suit for the night. The team is also looking for seamstresses to help make minor alterations.

This years dress/tux shopping days are being held at the ARC in Bremerton on:

Saturday, Jan. 19, 12pm - 4pm
Friday, Jan. 25,  4pm - 8pm
Friday, Feb. 1, 4pm - 8pm

Security
This team will work in teams to monitor the main event and outdoor areas helping to ensure a safe and secure environment for all guests and volunteers.

Medical Team
The Medical Team is made up of doctors, nurses and EMTs. They are on site as a precaution to help if a need arises.

Registration/Guest Check In
This team starts working on registration in October 2018. There are multiple opportunities to host registration tables at local special needs events. This team also greets and checks guests in the night of the prom.

Volunteer Check In
The Volunteer Check In Team is on site at 3pm the day of the prom to help get the 750+ volunteers checked in and to their assigned areas.

Respite Room
This area is designated specially to honor parents and caregivers for their lifelong commitment to their loved one. Volunteers are needed to assist with crafts, bingo, raffle and overall hosting of this space.  * For buddies, if there is a specific person with which you’d like to be assigned as a buddy, please put their name in the comments of your application. If you do not have their name, we cannot guarantee you will be together for the event.

I’ve signed up. Now what?
Your team leader will contact you at the beginning of December (if you sign up before that time) to introduce themselves and help you connect with the team.

I don’t know what to do! Will there be training?
You will receive information from your team leader and the event leads to help you feel comfortable and confident about your responsibilities as a volunteer of the Night to Shine. There will also be a training provided for those who choose to be a buddy. Please watch your email for the date / time as we get closer to the event. 

How do I check in as a volunteer?
The check in will be toward the back of the Pavilion. Instead of entering in the front where guests will arrive, go around to the right side of the building and enter in the last door (our team will be there to meet you). Check in opens at 3:30 p.m. and will be open all evening.

  • You must check in before you can serve in your area and--for those who are 16 and 17--you must have your background check information filled out by Feb. 4. If you believe you have a background check on file, please fill it out anyway, as it may be out of date. Everyone needs to fill out a background check.

  • If you are younger than 18, your parents must sign a waiver for you to volunteer.

Where should I park?
Please save the parking at the Pavilion for our honored guests. You may park at the Eagles Nest, near the President’s Hall, or in the gravel lot past the main parking area. A parking team will be there to direct you.

Will there be food provided for volunteers?
Snack will be provided in the volunteer area and heavy appetizers and dessert will be available when the dance floor opens at 6 p.m.

Where should I put my personal items when I’m at the event?
You can leave your personal items in the volunteer area or in your vehicle, but we cannot guarantee its safety. Please leave as many items at home as you can.

What should I wear?
This is a prom! Feel free to dress in semi-formal to fully formal attire. You’ll see it all at the Night to Shine!